Quick Start AI Guide: Using Copilot or ChatGPT (with Event Kit templates)
Quick Start AI Guide
Want to speed up your event planning with AI?
You can now use Microsoft Copilot (in Word, Excel, and PowerPoint) or ChatGPT to help you populate and refine your Event Kit templates—without starting from scratch.
This quick guide shows you how to use AI to fill out, personalise, and polish your documents in seconds. It’s designed for new and experienced planners who want a faster, smarter way to use Event Kit tools.
👉 Want a full prompt library? Explore 60+ AI Prompts for Event Planning →
About Microsoft Copilot and ChatGPT
Microsoft Copilot:
Availability: Copilot is integrated into Microsoft 365 apps such as Word, Excel, PowerPoint, Outlook, and Teams.
Access: To use Copilot, you need a Microsoft 365 subscription that includes the desktop apps.
Functionality: Copilot provides AI-powered assistance to enhance productivity across various Microsoft 365 applications.
ChatGPT:
File Uploads: ChatGPT allows users to upload and work with different types of documents, including Microsoft Word and Excel files.
Access: This capability is available to all ChatGPT Plus and ChatGPT Enterprise users on the web and mobile apps.
Custom GPTs: Specialist versions of ChatGPT trained to be experts in a specific area, such as our very own Event Planning Assistant by Event Kit.
Want more expert insights? Bookmark these extra AI event planning guides.
How AI (ChatGPT) Can Revolutionise Your Event Planning
Leveraging ChatGPT in Event Planning: New Ways to Creativity & Efficiency
Shop Event Kit
Created by an award-winning event pro who’s delivered festivals for 100,000+ attendees. No subscriptions, no locked platforms — just real templates in Word and Excel you can use today.
Example AI prompts
“Turn this risk register into a briefing note for my team.”
“Write a vendor arrival email based on this vendor manual.”
“Summarise this event timeline in 3 bullet points for my client.”
“Turn this event budget into a description for a local council grant application.”
“Draft a social media post for a gala event promoting this event brief.”
Tips for achieving better results
Don’t just ask “Can you fill this out?” → Instead, tell the AI what type of event it is and what you’re trying to achieve. AI struggles with a blank page. Structure gives AI the context it needs to actually be helpful.
AI works best when you feed it details — even if it’s messy, unclear or has typos.
Chat with it like an assistant: it won’t get it perfect first time, but it will get you 80% of the way faster. It’s all about having the conversation and leading your AI to a final outcome.
How to Use AI + ChatGPT
AI can make working with your Event Kit templates even faster and easier.
Whether you use our own ChatGPT Event Planning Assistant by Event Kit or other programs like Microsoft Copilot, here’s how to get the most out of them.
Option 1 – Event Planning Assistant by Event Kit
Built with AI + ChatGPT, this tool is designed to work hand-in-hand with your templates.
Open the Assistant – Click Chat Now on our site to start a session.
Ask Event Questions – For example:
“Help me write a risk register using the Event Kit template.”
“What should I include in a gala dinner run sheet?”
Apply to Your Template – Copy the AI’s responses into your Word, Excel, or PowerPoint file. Or upload your template file to ChatGPT and ask it to fill it in with your event plan details.
Option 2 – Microsoft Copilot (and other AI tools)
If you’re already using Microsoft 365, Copilot is built into Word, Excel, and PowerPoint.
Open Your Template – Start with the file you want to edit.
Use AI in Context – For example:
In Word: “Polish this event proposal to sound more professional.”
In Excel: “Suggest line items for a trade show budget.”
In PowerPoint: “Generate talking points for this presentation.”
Review & Edit – AI gives you a head start, but you can always refine the results to suit your event.
💡 Pro tip: The more specific you are about your event type, the better the AI’s answers will be.
Still not sure how to get started with AI prompts?
Check out the full AI Prompt Library for Event Planning with 60+ examples.
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Meet Your Mentor
Hi, I’m Rachella — founder of Event Kit, and an Event Consultant with 25+ years of experience running world-class festivals and public events. I started Event Kit because I knew there had to be a better way. These are the tools and tips I wish I’d had when I was starting out, and now I’m sharing them with you.
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