How to Use Microsoft Copilot or ChatGPT with Event Kit Templates
📩 Plan smarter with AI prompts. Event Planners, you’ll want to bookmark this one.
Quick Start AI Guide
Want to speed up your event planning? You can now use Microsoft Copilot (in Word, Excel, and PowerPoint) or ChatGPT to help you populate and refine your Event Kit templates—without starting from scratch.
This quick guide shows you how to use AI to fill out, personalise, and polish your documents in seconds. It’s designed for new and experienced planners who want a faster, smarter way to use Event Kit tools.
👉 Want a full prompt library? Explore 62 AI Prompts for Event Planning →
About Microsoft Copilot and ChatGPT
Microsoft Copilot:
Availability: Copilot is integrated into Microsoft 365 apps such as Word, Excel, PowerPoint, Outlook, and Teams.
Access: To use Copilot, you need a Microsoft 365 subscription that includes the desktop apps.
Functionality: Copilot provides AI-powered assistance to enhance productivity across various Microsoft 365 applications.
ChatGPT:
File Uploads: ChatGPT allows users to upload and work with different types of documents, including Microsoft Word and Excel files.
Access: This capability is available to all ChatGPT Plus and ChatGPT Enterprise users on the web and mobile apps.
Need help getting started with AI? Bookmark these extra guides as a companion resource to this prompt library.
How AI (ChatGPT) Can Revolutionise Your Event Planning
Leveraging ChatGPT in Event Planning: New Ways to Creativity & Efficiency
5 Examples of how to use AI prompts with Event Kit templates
Template Action: Fill out your event brief template
Prompt: Help me complete this event brief for a corporate gala with 300 guests.
Template Action: Build your run sheet template
Prompt: Create a detailed event run sheet based on this event timeline and key activities.
Template Action: Write vendor emails using pre-written event email templates
Prompt: Draft a professional email to confirm catering for a 200-person outdoor event.
Template Action: Review your event budget
Prompt: Review this Excel sheet and tell me if the budget allocations make sense.
Template Action: Identify risks in event risk assessment matrix template
Prompt: What are the most common risks for an indoor conference with 500 guests?
If you're using Microsoft Copilot (Word, Excel, PowerPoint):
Look for the Copilot button in the ribbon toolbar
Click it and type your prompt in plain English
Ask it to draft content, summarise, review, or improve formatting
If you're using ChatGPT (free or paid):
Upload your Word or Excel template file (or paste the content)
Ask for help refining or completing specific sections
Be as specific as possible in your prompt
Tips for achieving better results
Don’t just ask “Can you fill this out?” → Instead, tell the AI what type of event it is and what you’re trying to achieve.
AI works best when you feed it details — even if it’s messy, unclear or has typos.
Chat with it like an assistant: it won’t get it perfect first time, but it will get you 80% of the way faster. It’s all about having the conversation and leading your AI to a final outcome.
Get More Done, with Less Stress
Your Event Kit templates just got smarter. Simple Word and Excel documents are no longer blank. They come with pre-filled content designed by our team, and now you can customise them with the help of your own AI agent.
Still not sure how to get started with AI prompts?
Use this guide anytime you feel stuck or want to move faster—we’ve compiled a list of AI prompts for event planning.
💬 Check out the full AI Prompt Library for Event Planning with 60+ examples.
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Meet Your Mentor
Hey! I’m Rachella — founder of Event Kit and an Event Consultant with 25+ years of experience running world-class festivals and public events. I created Event Kit because I knew there had to be a smarter, less overwhelming way to plan pro-level events.
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