Event Volunteers Kit
Do you have volunteers at your event? We’ve made this toolkit for you! The Event Volunteers Kit is designed to simplify the process of managing event volunteers for you. It’s all about finding the perfect volunteers for your event, and keeping them.
With 20 event templates and tools, this toolkit is designed to navigate you with ease through the event volunteer recruitment and management process. From volunteer application forms and agreements to the event volunteer handbook, Event Kit has you covered.
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Key Features
Designed by our award-winning agency
Pre-filled with examples & expert guides
Ready-to-use, 100% customisable
What you can expect
You will plan better, easier events.
Field-tested and expert-approved, our ready-made event templates and tools help you plan events quickly and easily. No more time-wasted starting from scratch. We’ve done it all for you!
Step-by-Step Guides
Enjoy the peace of mind knowing you won’t miss a thing. Our tools are packed with instructions and sample event planning items to guide you.
100% Customisable
Our templates are created in Word, Excel, PPT and PDF to make it quick and easy to edit. Use them exactly as they are, or customise for your brand.
Event Agency Designs
Always feel confident you’re using the best tools. Get instant access to the same templates we love and use in our own event agency.
Everyone says
“It’s seriously the best, wow.”
These templates saved me a lot of time not having to create my own…Would definitely recommend to any new or experienced event planner.
–Leanne Allicock, LA Event and Photo
What’s in the box?
This template pack includes:
Event planning templates we use and love at our own event agency.
File Types: Word, Excel, PDF, PPT
File Size: 49 MB
Format: Digital Download/ZIP File
Event Type: Any and all types of events.
Perfect For: Both event professionals and beginner event planners.
Delivery: Straight to your inbox immediately after purchase.
Purchase this product and you will get instant access to 20 ready-to-use event templates, tools and guides designed to streamline your volunteer management INCLUDING:
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Get started the right way. Easily edit your event templates by following our step-by-step instructions and prompts. We show you how to make them truly your own.
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Stay ahead of the game by staying organised. This template will make it easier for you to manage your incoming volunteer applications. Use can also use it to sort through and shortlist people for event roles.
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Feel confident that all shifts are filled by staying organised. This template will make it easier for you to manage the entire event roster. Suitable for both event staff and volunteers.
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Don’t waste time thinking of what you need to include in your event planning emails. We give you 7 pre-written and ready-to-send event planning email templates for recruiting and managing event volunteers.
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What should be on a volunteer form? The Event Volunteer Application Form Guide takes you step-by-step through the sections of the volunteer application form so you know exactly how to use the template.
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Prepare for best practice event volunteer management with this guide. We cover key areas of best practice event volunteer management.
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What’s the best way to keep volunteers safe? Give them information. Use this safety briefing template to run through key event risk management information with your event volunteers.
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What should a volunteer policy include? In this guide, we share the 12 steps to help you create professional guidelines for your event volunteers.
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How do I get volunteers for an event? In this guide, we share the simple steps for attracting volunteers to work at your event.
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It’s a simple document but the certificate of acknowledgement and appreciation means a lot to your event volunteers. Add your own logo and it’s ready to print (or send).
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The Event Sign-in Sheet template is used on the event day. Use this template to record when your event volunteers, staff and contractors (such as first aid and security) start and finish work at the event. This template is also designed to track who has taken out two-way radios.
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The volunteer agreement is used when you are engaging a person to volunteer at your event. Use this template as a guide to create your own contract of expectations and agreements with event volunteers.
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Do you have an effective application form ready to use for your next event? We’ve included 5 different versions so you can choose the best one for your event.
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It’s important to know and track who is working at the event. This template is used during the event day to record start/finish times of event staff and volunteers.
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What should an on-site induction briefing include? Use this Event Volunteer Induction Checklist as a guide when creating your own list of key safety information to convey at your on-site induction.
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It is important to confirm which of your event volunteers have received the event safety briefing or on-site induction. Use this template as a written record confirming volunteers have been briefed.
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Communication is key with event volunteers. Provide details about the event, operations and arrival logistics in a professional volunteer handbook format.
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Capture relevant details of an event volunteer’s medical conditions, allergies, disabilities or past injuries. Use this template to get more information if an event volunteer indicates they have a condition that may affect their participation as a volunteer worker at your event.
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Do your volunteers know what they are doing? It’s essential you communicate the duties and responsibilities of the event volunteer role at the event in a position description.
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This is a 1-pager that captures the basic rights and responsibilities of event volunteers at our events. This pre-written example serves as a perfect guide to help you draft your own version.
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Unfortunately, accidents do happen. It is crucial that you don’t carry unnecessary liability. In these sample waivers, the volunteer commits to work as a volunteer and accepts they are responsible for their actions while volunteering at the event.
Got questions? We’ve got answers in our FAQs
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