EVENT PLANNING GUIDE
How to Use ChatGPT in Event Planning
Updated on September 26, 2026 | Written by Rachella Thomas
When this guide was first written back in 2021, it was called ‘13 Ways to Use ChatGPT in Event Planning’ because we were just learning about the extent of its usefulness. At that time, 13 ways seemed like a lot, and people were surprised I’d found that many.
Today, ChatGPT is a huge part of many event planners’ daily work life. We are regularly flicking over content to proofread and refine.
But it’s easy to forget that many people are still learning how to use ChatGPT in their event planning.
So I thought it was time to update it with the three main approaches I see in use today. This guide covers my three favourite ways you can use ChatGPT to save time and add some spice to your events.
ChatGPT as a Creative Collaborator
ChatGPT is more than just a copywriter. It can also be your creative collaborator.
This was one of the first things I tested back in 2021.
Could ChatGPT actually come up with an event concept that wasn't completely terrible?
This was the prompt:
Develop three creative concepts for a 500-person end-of-year gala for an IT company. The venue is a converted warehouse and the theme is “Innovation through Creativity”. For each concept, suggest an event format, styling direction and guest experience.
And you know what? The results were pretty good.
Was I willing to copy and paste the concept into a client proposal on the first prompt? No. But ChatGPT offered good ideas that got me thinking. And that's where it's useful.
Ask it for three different approaches to a brief. Tell it the first three are too predictable and ask for something stranger. Give it your audience and ask what they might actually enjoy. Take one idea you like and keep pushing it.
You can use it to explore event formats, themes, entertainment, programming, activations, names and guest experiences.
Think of it as another person in the brainstorm. You still decide which ideas are worth pursuing.
ChatGPT as a Marketing Assistant
This is the easy one, and probably the one you’re already using it for.
Give ChatGPT enough information about your event, and it can knock out a perfectly decent first draft of an email, social post, event listing, invitation, media release or attendee FAQ in seconds.
The key words are "enough information."
If you type “Write an Instagram caption for my conference”, don't be surprised if you get something painfully generic back.
Tell it what the event is, who's coming, why they should care, what you want the communication to achieve and how you want it to sound. Brief AI like you'd brief a person. - give it context and clear, detailed information.
We've also used it to help get proposals, supplier briefs and other working documents underway. Again, I wouldn't blindly use what it produces. But staring at something you can edit is often considerably easier than staring at a blank page.
And anything legal, contractual, financial or safety-related needs proper checking. ChatGPT can help you draft and think. It doesn't inherit your professional responsibility.
ChatGPT as an Event Planning Assistant
And finally, here’s where I think things get more interesting.
Don't just ask ChatGPT to create things. Give it some of your actual event-planning work and ask it to help you think it through. Here we start to move into AI Agent territory.
Here are a few examples:
Upload your Event Brief Template and ask:
What information is missing before I start building the project plan? Don't make assumptions. Give me the questions I still need to answer.
Upload your Run Sheet Template and ask it to look for gaps, strange timings or things that haven't been allocated to anyone.
Upload your Risk Assessment Template, along with a description of your event, and ask it to suggest a list of risks and ways to mitigate them.
That's when ChatGPT starts feeling less like a copywriter and more like an assistant.
Event Templates + AI
We see enormous potential in combining professional event planning templates with AI. So much so that we’ve now included AI prompts in every Event Kit template.
The template gives you the professional structure. AI helps you work through it.
Instead of asking ChatGPT something broad like “plan my event,” start with a proven template framework and use AI to help populate it, review your thinking, identify gaps, organise information or explore your options.
Of course, AI still gets things wrong. It makes assumptions if you let it, and it certainly doesn't know your event as well as you do. Never assume the information it gives you is 100% accurate.
But give it a clear job and good information to work with, and it can save you a surprising amount of thinking time.
The trick is knowing what to ask, what information to provide and when to question the answer. If you want to see how we use AI across different parts of event planning, read our 60+ AI Prompts for Event Planning, covering everything from budgets and run sheets to risk management, venues and supplier communications.
Pro Tip: Play with it. Give it more information. Tell it when you don't like the answer. Ask it to try again. The first response is rarely the interesting one.
Read 60+ AI Prompts for Event Planning
→ If you found this Event Kit Guide useful, feel free to share it with a fellow event planner or your event network. They’ll appreciate you passing it on.
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Meet Your Mentor
Rachella Thomas is an award-winning event producer with more than 26 years of experience delivering major events. Her work includes the Australian Open, Commonwealth Games Queen’s Baton Relay, Melbourne Food & Wine Festival, and other renowned large-scale events and festivals.
Rachella founded Event Kit, where she turns decades of professional event know-how into practical tools for event planners worldwide.
Learn More → ABOUT
Borrow my hindsight. Look forward to event day!
Skip the 3 am “what have I forgotten?” spiral. Get your planning under control with ready-made templates, practical examples and guidance built on 26+ years of real event experience. You don’t have to work it all out yourself.
These aren’t blank templates. We’ve done the groundwork so you can start your next event feeling like 80% of the planning is already done—and quickly make every template your own.
Description
Event Planning Essentials Kit
Designed for:
Event planners and professionals who want a complete, proven system to plan and manage an event from start to finish. This is Event Kit’s signature complete event-planning framework.
Helps you:
Manage an event's moving parts in one organized system, with professional templates for initial planning, coordination, and booking through to the day of the event and post-event.
What’s included:
EXCEL
• Event Budget
• Event Budget Detailed Forecast
• Event Delivery Plan
• Event Entertainment Bookings
• Event Equipment and Supplier Bookings
• Event Plan Timeline
• Event Project Management Plan
• Event Promotions Plan
• Event Run Sheet
• Event Signage Plan
PDF
• 13 Strategic Questions for Better Events
• Essential Event Terms Glossary
• Essentials Event Planning Guide
• Event Brief Writing Guide
• Event Plan Master Checklist
• Event Promotions Planning Guide
• Event Risk Management Guide
• Event Run Sheet User Guide
• Event Ticketing Pricing Guide
• Event Venue Bookings 10-Step Guide
• Event Venue Selection Cheat Sheet
WORD
• 12 Pre-Written Emails for Planning Public Events
• 90 Post-Event Survey Questions
• Event Brief
• Event Contact List
• Event Kit Checklist
• Event Risk Assessment Matrix
• Event Sign-in Sheet
• Event Signage Installation Checklist
• Post-Event Debrief Report
• Public Event Permit Checklist
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Decades of industry experience, now instantly yours.
In one purchase, you get the entire Event Kit collection! All 150+ templates, tools, and guides are packed into ready-to-use event planning kits, built on 26+ years of real event experience by award-winning event producer Rachella Thomas.
A conference enquiry today. A gala brief tomorrow. A client asking whether you can manage their exhibitors too. Have the tools ready for the work you want to win, with editable documents you can make your own and use across your events.
Description
Event Planning Pro Pack
Designed for:
Event agencies, consultants and professionals managing multiple clients, projects and event types who want a comprehensive library of proven planning tools.
Helps you:
Buy once. Be ready for whatever lands next. Build a professional event-planning system you can use across different clients and event types, without creating documents and processes from scratch.
What’s included:
• Essentials Kit
• Conferences Kit
• Trade Shows Kit
• Gala Events Kit
• Weddings Kit
• Festivals Kit
• Risk Management Kit
• Volunteers Kit
• Sponsorship Kit
• Event Planning Business Kit
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Feel proud on conference day.
There’s something satisfying about watching a room fill for an event you’ve planned. The speakers know their cues. The breakout rooms are ready. The program you spent weeks pulling together is happening around you. You’ve done it. Get a head start on your conference planning with ready-to-edit tools for budgets, speakers, schedules and logistics, plus practical guidance to help you think through the details. Give yourself more time to bring it all together—and more reason to enjoy seeing it happen.
Description
Conference Planning Kit
Designed for:
Conference organizers, associations and corporate event teams planning professional conferences, meetings and business events.
Helps you:
Manage conference schedules, speakers, travel, budgets, logistics and event-day delivery with a proven set of professional planning tools.
What’s included:
EXCEL
• Accommodation and Travel Logistics
• Conference Cue Sheet
• Event Budget: Conferences
• Event Delivery Plan
• Event Plan Timeline: Conferences
• Event Run Sheet: Conferences
• Event Signage Plan
PDF
• Audio Visual Tips to Improve Your Event
• Event Run Sheet User Guide
• Event Timeline for Conferences
• How to Pick the Perfect Event Venue
WORD
• 7 Pre-Written Emails for Conference Speaker Management
• Conference Program Agenda Schedule
• Conference Showbook
• Conference Work in Progress
• Event Contact List
• Event Courier Label
• Event Kit Checklist
• Event Vendor Contract
• Vendor Event Manual
• Venue Comparison Chart: Corporate
• Venue Inspection Audit Checklist
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Open the doors with confidence.
A hall full of exhibitors. One of you. There’s real satisfaction in seeing everyone set up and ready for business. Get a head start on your trade show with exhibitor manuals, planning schedules, budgets and logistics, plus practical guidance built in to help you think through the details. Give people the information they need—before your phone becomes the event day help desk.
Description
Trade Shows Kit
Designed for:
Corporate event planners and teams managing trade shows, exhibitions, expos and exhibitor activations.
Helps you:
Manage exhibitors, suppliers, budgets, timelines, travel and event logistics with professional planning tools built for trade shows and exhibitions.
What’s included:
EXCEL
• Accommodation and Travel Logistics
• Event Budget: Trade Shows
• Event Delivery Plan
• Event Plan Timeline: Trade Shows
• Event Run Sheet
• Event Signage Plan
• Exhibitor Project Planner
• Site Specifications for Trade Shows
PDF
• Event Run Sheet User Guide
• How to Pick the Perfect Event Venue
WORD
• Event Contact List
• Event Courier Label
• Event Kit Checklist
• Event Vendor Contract
• Exhibition Showbook
• Exhibitor Event Manual
• Exhibitor Invitation Email
• Exhibitor Invitation Proposal
• Vendor Event Manual
• Venue Comparison Chart: Corporate
• Venue Inspection Audit Checklist
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Bring that festival feeling to life.
It started with “let’s put on a festival.” Now you have permits, power requirements, vendors, stage schedules, and a field that needs to become an event site. Get practical planning templates and tools built for festivals and public events, plus guidance to turn the big idea into a detailed plan you can actually deliver.
Description
Community Festivals Planning Kit
Designed for:
Festival producers, community event organizers and event planners managing large-scale, public and outdoor events.
Helps you:
Manage budgets, permits, suppliers, programming, production and event-day logistics with professional templates built for community festivals and public events.
What’s included:
EXCEL
• Event Budget: Public Events and Festivals
• Event Delivery Plan
• Event Entertainment Bookings
• Event Equipment and Supplier Bookings
• Event Plan Timeline: Festivals
• Event Production Schedule
• Event Run of Show
• Event Signage Plan
• Site Specifications for Festivals
• Stage Program Plan
PDF
• Event Brief Writing Guide
• Event Timeline for Small Festivals
POWERPOINT
• Outdoor Event Site Map
WORD
• 12 Pre-Written Emails for Planning Public Events
• Event Brief
• Event Contact List
• Event Kit Checklist
• Event Management Plan
• Event Site Safety Checklist
• Lost Child Checklist
• Lost Property Logbook
• Outdoor Venue Audit Checklist
• Public Event Permit Checklist
• Vendor Event Manual
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Let the guests wonder how you pulled it off.
There’s a quiet satisfaction in watching your guests enjoy the glamorous night you’ve created. Behind it are seating plans, award cues, dinner service and a speech that absolutely must finish before dessert. Get gala-specific budgets, run sheets, cue sheets, and guest planning tools, plus practical guidance to help you coordinate the details behind a night that looks effortless. Our templates save you from endless searching and troubleshooting—and give you more reason to look forward to event day.
Description
Gala Event Planning & Awards Kit
Designed for:
Event planners producing gala dinners, awards nights, fundraising events and formal functions.
Helps you:
Keep every cue, course and celebration on schedule. Plan budgets, guests, seating, catering, stage programs and event-day delivery with professional templates built for gala and awards events.
What’s included:
EXCEL
• Awards Event Cue Sheet
• Banquet Event Order Catering Costs
• Event Budget: Gala Events
• Event Plan Timeline: Gala Events
• Event Run Sheet: Gala Events
• Event Signage Plan
• Guest List and RSVP
• Guest Seating Chart
• Stage Program Plan
PDF
• Audio Visual Tips to Improve Your Event
• Event Run Sheet User Guide
• Event Timeline for Gala Events
• Mood Board Strategy for Events
POWERPOINT
• Creative Event Plan Pitch Deck
WORD
• Awards Program Agenda Schedule Guide
• Banquet Event Order
• Event Contact List
• Event Kit Checklist
• Event Plan for Special Occasions
• Event Planning Questions for Functions
• Special Occasion Full Service Quote
• Venue Comparison Chart: Functions
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Lose the panic. Keep the butterflies.
The vows, the laughter, the look on their faces when it all comes together. You want room to take those moments in. Behind them are suppliers to brief, guests to seat and timings to bring together. Get wedding-specific budgets, run sheets, sample schedules, guest-planning tools, plus built-in practical guidance. Keep the details somewhere more reliable than your head. Give yourself space to be present on the day.
Description
Wedding Planning Kit
Designed for:
Wedding planners, event professionals and venues planning and delivering weddings and private celebrations.
Helps you:
When perfection feels non-negotiable. Manage budgets, timelines, guests, seating, catering and wedding-day logistics with professional templates built for smooth event delivery.
Included in this product:
EXCEL
• Banquet Event Order Catering Costs
• Event Budget: Weddings
• Event Plan Timeline: Weddings
• Event Run Sheet: Wedding Day
• Guest List and RSVP
• Guest Seating Chart
• Wedding Project Planner
PDF
• Audio Visual Tips to Improve Your Event
• Event Run Sheet User Guide
• Event Timeline for Weddings
• Mood Board Strategy for Events
POWERPOINT
• Creative Event Plan Pitch Deck
WORD
• Banquet Event Order
• Event Contact List
• Event Kit Checklist
• Event Photographer Contract
• Event Planning Questions for Functions
• Venue Comparison Chart: Functions
• Wedding Day Sample Schedules
• Wedding Planner Booking Form
• Wedding Planner Contract
• Wedding Planner Services Proposal Quote
• Wedding Venue Selection Checklist
• Weddings Simple To-Do Checklist
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Have an answer when “what if” happens.
Your brain has already imagined half a dozen ways things could go wrong. Give those worries a structured next step with risk assessments, planning checklists, emergency scripts, and incident-reporting tools. Practical guidance helps you identify what needs attention and document how you’ll manage it—so you can approach event day knowing you’ve thought ahead.
Description
Event Risk Management Kit
Designed for:
Event planners and professionals responsible for risk assessments, safety planning, emergency procedures and incident management at events.
Helps you:
Plan for the worst. Hope for the best. Identify, assess and manage event risks with professional templates for risk assessments, safety controls, emergency planning and incident reporting.
What’s included:
PDF
• Event Risk Management Guide
• Key Risks for Public Events and Festivals
POWERPOINT
• Event Volunteer Safety Briefing Presentation
WORD
• Emergency Announcement Scripts
• Event Incident Report
• Event Management Plan
• Event Risk Alcohol Safety Checklist
• Event Risk Assessment Matrix
• Event Risk Controls Checklist
• Event Risk Management Plan
• Event Risk Planning Checklist
• Event Risk Pre-Open Checklist
• Event Risk Stage Safety Checklist
• Event Site Safety Checklist
• Lost Child Checklist
• Lost Property Logbook
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
You deserve professional backup.
“Happy to help!” Brilliant. Now what? A team of willing volunteers can make all the difference—but organising their roles, rosters, and first shifts is another job on your already full list. Get recruitment, communication and briefing tools to give your volunteers a clear place to start, without building the whole volunteer program yourself. Help them arrive ready to contribute so you can feel the relief of having more hands on deck.
Description
Volunteer Management Kit
Designed for:
Event planners, festival producers and organizations recruiting and managing volunteer teams for events.
Helps you:
Build a volunteer team that’s informed and ready. Recruit, organize and manage event volunteers with professional templates for applications, rosters, policies, communications, agreements and safety briefings.
What’s included:
EXCEL
• Event Volunteer Applications Register
• Event Volunteer Roster
PDF
• Event Volunteer Application Form Guide
• Event Volunteer Management Guide
• How to Build an Event Volunteer Policy
• Recruiting Volunteers for Events
POWERPOINT
• Event Volunteer Safety Briefing Presentation
WORD
• 7 Pre-Written Emails for Event Volunteer Management
• Event Sign-in Sheet
• Event Volunteer Agreement
• Event Volunteer Application Form
• Event Volunteer Attendance Register
• Event Volunteer Certificate
• Event Volunteer Expectations Statement
• Event Volunteer Manual
• Event Volunteer Medical Form
• Event Volunteer Position Description
• Event Volunteer Safety Induction Checklist
• Event Volunteer Safety Induction Register
• Event Volunteer Waiver Form
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Win more sponsors!
You know your event is worth backing. Now give that target company a reason to agree. What do you offer them? How do you package it? And how do you make the pitch compelling? Start with our ready-to-use sponsorship package ideas, presentation template, and easy-to-use tracking tools to keep the sponsors you win organized. Put a stronger offer on the table—and look forward to that yes!
Description
Event Sponsorship Kit
Designed for:
Event planners, producers and organizations seeking sponsors, commercial partners and event funding.
Helps you:
Give potential sponsors a reason to say yes. Create professional sponsorship packages, proposals and agreements that clearly communicate your event’s value to potential sponsors.
What’s included:
EXCEL
• Sponsor Benefits Schedule
PDF
• How to Build Event Sponsor Packages
POWERPOINT
• Event Sponsorship Proposal Deck
• Creative Event Plan Pitch Deck
WORD
• Event Sponsorship Agreement
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Your dream. Open for business.
Your name on the proposal. Your first client saying yes. An event you’re proud to call your own. That’s what you imagined when you decided to start an event business. Give that ambition a practical foundation with ready-to-use tools for pricing, proposals, contracts, invoices and client meetings, plus guidance to help you put them to work. Build towards the moment “I’d love to do this for a living” becomes “this is what I do.”
Description
Event Planning Business Kit
Designed for:
Freelance event planners, consultants and event professionals starting, managing or growing their own event planning business.
Helps you:
Build the event business you imagined when you started. Run the business behind your events with professional tools for pricing, quoting, client management, project planning, finances and day-to-day operations.
What’s included:
EXCEL
• Client Income Tracker
• Day Rate Calculator
• Event Budget Client Presentation
• Event Planning Gantt Chart
• Event Project Fee Estimator
• Event Services Quote
• Event Services Tax Invoice
• Event Team Work in Progress
• Project Management High Level
• Project Planning Calendar
PDF
• 5 Simple Ways to Get More Clients
• Annual Event Business Checklist
• Event Manager’s Task Planner
• Event Services Fee Pricing Guide
POWERPOINT
• Event Management Service Proposal
• Event Services Pitch Proposal Deck
WORD
• 20 Pre-Written Emails to Win More Clients
• Client Reverse Brief
• Event Photographer Contract
• Event Services Contract
• Event Team Meeting Agenda
• Event Team Meeting Minutes
• Event Vendor Contract
• Photograph Release Form
• Post-Event Client Debrief Report
• Wedding Planner Contract
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
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Get a professional Event Run Sheet template for free!
Popular Reads
Five practical ways to use AI with your Event Kit templates, from completing documents and organising event information to reviewing plans and creating supporting materials.
There's a lot of sophisticated event management software out there. But after 26+ years in events, I still believe some of the most useful planning tools are the simplest.
How we use ChatGPT for event planning, from brainstorming creative ideas to marketing, event operations and working with templates.
60+ practical AI prompts for event planning, including budgets, run sheets, risk management, timelines, venues, emails and more.
Somehow, you’re the event planner now.
You said you’d organise it. Now you’re wondering where to start. Get the core planning documents for your brief, budget, timeline, risk assessment and run sheet, with expert guidance built in. Give yourself a professional starting point without spending any more of your evenings hitting dead ends searching for answers.
Description
Event Planning Starter Kit
Designed for:
Designed for new event planners who want a professional starting point without building every document from scratch.
Helps you:
When you’re new to events or just an occasional event organizer.
What’s included:
EXCEL
• Event Budget
• Event Plan Timeline
• Event Run Sheet
PDF
• Event Brief Writing Guide
• Event Plan Master Checklist
• Event Risk Management Guide
• Event Run Sheet User Guide
WORD
• Event Brief
• Event Risk Assessment Matrix
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template Manual
FAQs
Contact Us
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License