Gala Events Kit
Prepare to organise a spectacular night with our Gala Events Kit. When planning special occasions and private functions, you'll have the resources you need to easily create extraordinary event moments.
With 21 event templates and tools, this toolkit is designed to simplify and streamline gala event planning. Our event tools are jam-packed with sample event items and prompts to guide you through the process of planning a stunning gala event.
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Key Features
Designed by our award-winning agency
Pre-filled with examples & expert guides
Ready-to-use, 100% customisable
What you can expect
You will plan better, easier events.
Field-tested and expert-approved, our ready-made event templates and tools help you plan events quickly and easily. No more time-wasted starting from scratch. We’ve done it all for you!
Step-by-Step Guides
Enjoy the peace of mind knowing you won’t miss a thing. Our tools are packed with instructions and sample event planning items to guide you.
100% Customisable
Our templates are created in Word, Excel, PPT and PDF to make it quick and easy to edit. Use them exactly as they are, or customise for your brand.
Event Agency Designs
Always feel confident you’re using the best tools. Get instant access to the same templates we love and use in our own event agency.
Everyone says
“It’s seriously the best, wow.”
These templates saved me a lot of time not having to create my own…Would definitely recommend to any new or experienced event planner.
–Leanne Allicock, LA Event and Photo
What’s in the box?
This template pack includes:
Event planning templates we use and love at our own event agency.
File Types: Word, Excel, PDF, PPT
File Size: 49 MB
Format: Digital Download/ZIP File
Event Type: Any and all types of events.
Perfect For: Both event professionals and beginner event planners.
Delivery: Straight to your inbox immediately after purchase.
Purchase this product and you will get instant access to 21 ready-to-use event templates, tools and guides designed to streamline your gala event planning INCLUDING:
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Get started the right way. Easily edit your event templates by following our step-by-step instructions and prompts. We show you how to make them truly your own.
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The Awards Cue Sheet is similar to a Run of Show. Use this template to capture the technical details of your event program timing, AV details, stage set-up and most importantly - the cues for action!
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Providing an accurate estimate of catering costs is one of the most crucial responsibilities of an event planner. This template helps you plan the costs associated with catering menu ideas, and it gives you a cost per head, which is handy when you are working on full-service quotes for clients.
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Start strong with your budget for a gala event. Use this pre-populated budget template to guide your own scoping and manage expenses for any type of gala event.
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This Event Plan Timeline template takes your timeline from start to finish. Use this as your plan for event coordination to cover all the event management phases from design to delivery. It is the ideal document to capture all the flow of tasks and milestones of your event planning.
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The Run Sheet lists the entire schedule of activities for the event. We believe this is the most important document you will have to use on event day. Use this template to make sure your event runs smoothly.
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Events often feature a lot of signage and it can be hard to plan it out. The event signage schedule makes it easier for you to plan your event signage. Record print specifications and details of the signage installation plan.
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The Guest List RSVP template makes it easier for you to manage your invites, track correspondence and book accommodation. Use this template as a part of your attendee management plan.
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Tracking guest seating arrangement is a nightmare without a good template. This template is made for banquet rounds, it automatically calculates attendance numbers and assigns guests to tables. Your head count is done!
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During your planning phase, you need a clear way to plot out a program of events that flows beautifully (and doesn’t break the budget). This template helps you keep control of your entertainment budget, while letting your creativity flow free.
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How do you plan out a gala event timeline? In this planning guide, we walk you through the timeline of event planning tasks for a gala event or special occasion.
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In this guide we share our tips for using audio visual effects strategically to enhance an event. We include a list of considerations and show you what you can do to get the best outcome.
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How do you write a creative pitch for an event? Use this stylish creative event presentation template to give a short summary of you and your event concept, to excite your clients. It's purpose is to stimulate interest for future follow-up with you.
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When you're in the initial planning phase of an event, it's essential you take the time to ask a range of event scoping questions. Use this guide as the starting point when planning a special occasion event.
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Mood boards are useful in business branding, event planning, wedding planning, and when you’re pitching to a new client. In this guide we share clever and creative ways to bring professional purpose into your event mood board, so you can make it work for you.
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The Full-Service Quote is the document you send to prospective clients when they request a quote. Use this template when you are providing a detailed quote for your service PLUS the event expenses such as venue, catering, furniture and entertainment.
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Plan your awards night program in minutes with our sample programs and schedules as a starting point. It prompts both you to think about the possible program format options for event day.
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The Banquet Event Order is used to plan any small to mid-size function. This document has a focus on food and beverage service, and is a useful way to capture the key set-up details when catering for an event.
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The Event Contact List template is an essential document for the event day. Use this template to capture the relevant details of the key people you might need to contact during the event.
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The Event Kit Checklist is used to help you plan and pack the small equipment and supplies for your event site. At the end of the event, use this template to do a stocktake to know which items need to be restocked.
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The Functions Simple Event Plan is used to plan any small to mid-size function. Use this event plan for quick turn-around event planning.
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This Venue Comparison Chart gives you a quick and easy way to see the similarities and differences between your shortlisted venues. Designed to suit functions such as gala events and special occasions.
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