Quick Start AI Guide: Using Copilot or ChatGPT (with Event Kit templates)
Want to speed up your event planning with AI?
You can now use Microsoft Copilot (in Word, Excel, and PowerPoint) or ChatGPT to help you populate and refine your Event Kit templates—without starting from scratch.
This quick guide shows you how to use AI to fill out, personalise, and polish your documents in seconds. It’s designed for new and experienced planners who want a faster, smarter way to use Event Kit tools.
Want a full prompt library?
About Microsoft Copilot and ChatGPT
Microsoft Copilot:
Availability: Copilot is integrated into Microsoft 365 apps, including Word, Excel, PowerPoint, Outlook, and Teams.
Access: To use Copilot, you need a Microsoft 365 subscription that includes the desktop apps.
Functionality: Copilot provides AI-powered assistance to enhance productivity across various Microsoft 365 applications.
ChatGPT:
File Uploads: ChatGPT allows users to upload and work with various document types, including Microsoft Word and Excel files.
Access: This capability is available to all ChatGPT Plus and ChatGPT Enterprise users on the web and mobile apps.
Custom GPTs: Specialist versions of ChatGPT trained to be experts in a specific area, such as our very own Event Planning Assistant by Event Kit.
Example AI prompts
“Turn this risk register into a briefing note for my team.”
“Write a vendor arrival email based on this vendor manual.”
“Summarise this event timeline in 3 bullet points for my client.”
“Turn this event budget into a description for a local council grant application.”
“Draft a social media post for a gala event promoting this event brief.”
Tips for achieving better results
Don’t just ask “Can you fill this out?” → Instead, tell the AI what type of event it is and what you’re trying to achieve. AI struggles with a blank page. Structure gives AI the context it needs to actually be helpful.
AI works best when you feed it details — even if they're messy, unclear, or contain typos.
Chat with it like an assistant: it won’t get it right the first time, but it will get you 80% of the way there faster. It’s all about having the conversation and leading your AI to a final outcome.
Still not sure how to get started with AI prompts?
Check out the full AI Prompt Library for Event Planning with 60+ examples
Want more free event planning guides?
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Hi, I’m Rachella
Welcom to Event Kit. This is where I share what 26+ years in events have taught me about the industry, business and the work we do.
