Do I Need Security at My Event?

Not sure if you need security at your event? We’ve got you covered with our quick tips to help you make the right call.

Pro Tip: Always tailor your security plan based on your specific event needs.

So, you've been trying to figure out if you need security for your event.

You see other event planners make it look so easy, and it seems like they have it all under control. But for some reason, you're unsure if security is necessary for your event. Every time you think you've got it sorted; another question pops up.

Not this time.

Because this time, you're going to be armed with the same insights and strategies that experienced event planners use. Dive into these tips and see how they can help you make the right decision about security for your event…

Factors to consider when deciding if you need security at your event:

Alcohol Sales

If your event includes the sale or consumption of alcohol, having security guards present is highly recommended and will probably be a condition of your alcohol licence.

Most licensed public events will be required to have a ratio of two guards for the first 100 patrons and one guard per 100 patrons thereafter. The exact number will be specified in the conditions of the alcohol licence.

Large Crowds

Anticipating a large turnout? Managing big crowds can be challenging and may require crowd controllers to maintain order, direct attendees, and handle any potential conflicts that arise. This is especially important for community festivals and cultural events where a high number of participants is expected. Having a security presence can also provide attendees with a sense of comfort, knowing that event organisers are looking after them.

Valuable Infrastructure

Events that involve expensive equipment, artwork, or valuable infrastructure need security to prevent theft, vandalism, or damage. This is particularly relevant if you are setting up the day prior and leaving your event site and infrastructure unattended overnight. Ensuring these assets are protected by your event security guards can save you from significant financial loss.

Inherently Dangerous Activities

If your event includes activities such as firecrackers, parades, or other forms of entertainment that require crowd movement, security guards and crowd controllers are crucial.

They can manage the flow of people and ensure everyone’s safety during these high-risk activities. Security guards can be used to stop attendees from entering no-go zones that may be dangerous and to secure back-of-house areas where performers are relaxing.

Public Event Versus Private Event

When planning your event, it's important to distinguish between public and private gatherings. Public events, such as arts and culture festivals or community celebrations, generally require some level of security presence due to the larger crowd and increased potential for public disturbances.

On the other hand, private events, like small family gatherings or private parties, often do not require professional security unless there are specific concerns or high-value assets involved. Assessing the nature of your event—public or private—will help you determine the appropriate level of security needed to ensure a safe and successful occasion.

Risk Assessment and Planning

Risk Assessment and Planning

Thinking through the various elements of your event and the risks that may arise is an important part of risk assessment that should be done at the planning stage. This assessment process will help you determine if security guards are needed. Consider the following steps in your assessment:

• Identify Potential Risks: List all activities and elements of your event that could pose a risk.

• Evaluate Crowd Size: Estimate the number of attendees and assess the potential for crowd-related issues.

• Consider Alcohol Presence: Determine if alcohol will be served and the implications it may have on crowd behaviour.

• Assess Valuable Assets: Identify any valuable equipment, artwork, or infrastructure that needs protection.

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Tips for Hiring Event Security

If you’ve decided that your event needs security guards, it’s important to hire reputable and licensed event security providers. Here are some additional things to consider:

Roles and Responsibilities

Clearly define the roles that security personnel will take at your event. Will they control entry points, monitor behaviour, or manage crowd movement? Ensure they are suitably insured and qualified for these tasks.

Security personnel can perform various duties to ensure event safety:

• Entry Control: Managing entry points to prevent unauthorized access.

• Behavior Monitoring: Keeping an eye on the crowd for any signs of underage drinking or drug use.

• Conflict Resolution: Handling aggressive or violent behavior.

• First Aid: Providing first aid or coordinating emergency responses.

• Emergency Evacuation: Organizing the safe evacuation of the venue if necessary.

• Risk Management: Conducting safety inspections and liaising with emergency services.

Determining the Number of Security Staff

The number of security staff required depends on your event size and the presence of alcohol. Here’s a general guideline that we use for our clients:

• Most licensed events will require a ratio of two guards for the first 100 patrons and then one guard per 100 patrons thereafter - the exact number will be specified in the conditions of the license. 

• High-risk events may need additional security based on specific risks.

Licensing and Insurance

Look for security companies with a valid Private Business Security License. It’s essential to verify their credentials and ensure they are licensed to provide both security and crowd control services. Ensure the security company’s Public Liability Insurance covers crowd control. It’s also a good idea to request a copy of their Certificate of Currency to confirm coverage.

Wrap Up

Now that you’ve explored the key factors in deciding whether to include security at your event, you’re closer than ever to making a well-informed choice. You’ve learned how to assess your event’s needs, from alcohol sales and crowd size to valuable assets and high-risk activities.

But why stop here?

Plan safer events with us today and reduce the chance of making costly mistakes.

💡Pro Tip: Our Event Risk Management Kit is packed with ready-to-use templates designed to streamline your planning process and ensure every detail is covered. Click the link below to get your hands on the tools that can help you stay ahead of any potential issues and deliver a safe, successful event.

Shop Event Risk Management Kit

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