EVENT PLANNING GUIDE
3 Things to Take to an Event Site Visit (And Why Your Laptop Isn’t One)
Updated on September 25, 2026 | Written by Rachella Thomas
Site visits and supplier meetings are working sessions, so event planners need tools they can use while standing, walking around, and talking.
I often see new event planners arrive with a laptop tucked under their arm, and then keep it there for the entire meeting. The reality is it’s too awkward to open while they’re walking a site, and by the time they find somewhere to put it, the conversation has already moved on.
For site visits, practical always beats powerful.
Here are the three simple tools I recommend taking to site, and why your laptop isn’t one of them.
1. A Tablet You Can Write On
An iPad with Apple Pencil or Samsung Galaxy Tab with S Pen is one of the most useful tools you can take to site.
Load your site plans, floor plans, schedules and other relevant documents before you arrive.
Then, while you’re walking the site, you can:
Pull up a site map instantly
Zoom into the area you’re discussing
Mark locations directly onto the plan
Make handwritten notes
Sketch layouts and positioning
Take and annotate photos
Record changes while everyone is standing there discussing them
That last point matters.
If someone says, “Could we move the entry here and put the catering tent over there?”, mark it on the plan while you’re talking about it.
You'll have a visual record of what was discussed, rather than trying to reconstruct the conversation when you get back to your desk.
Buy → iPad + Apple Pencil
Buy → Samsung Galaxy Tab + S Pen
2. A Portable Power Bank
Not glamorous. Very useful.
Site visits have an annoying habit of happening when your phone or tablet is already sitting at 28%.
Keep a compact portable power bank and charging cable in your event bag so you’re not conserving battery when you should be taking photos, checking plans or making notes.
Buy → Portable Power Bank
3. And Yes, Paper Still Works
You absolutely don't need to buy a tablet to do this well.
Print the site plan at a useful size, put it on a clipboard and take a pen or marker. The principle is the same: keep the information in front of you and mark it up as you walk.
The downside of paper is what happens afterwards. Notes can be difficult to read, plans get folded or lost, and handwritten changes still need to make their way back into your working documents.
Digital markup simply removes some of those extra steps.
Think Practically
Before every site visit or on-site supplier meeting, ask yourself: What are we going there to discuss, and what will I need in my hands to discuss it properly?
Download the plans before you leave. Make sure they're available offline. Charge your device. Bring the stylus. Take the charger. And don't automatically reach for your laptop just because that's where you normally work.
The best tool for a site visit is the one you can pull out, show someone, scribble on and keep walking.
If you're also thinking about the supplies you’ll need to carry on the day of the event, our 25 Must-Pack Items for Your Event Planner Emergency Kit covers the practical things event planners need to troubleshoot during the event.
Read 25 Must-Pack Items for Your Event Planner Emergency Kit
→ If you found this useful, feel free to share it with a fellow event planner or your event network. They’ll appreciate you passing it on.
*Affiliate Note: Event Kit may earn a commission from qualifying purchases made through affiliate links, at no additional cost to you. We’ve curated this list and only link to products we think are genuinely useful for event planning.
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Discover 3 practical things to take to an event site visit, from a tablet and stylus to a power bank, plus why your laptop may not be the best tool.
Build an Event Planner Emergency Kit with 25 must-pack essentials for event day, plus practical tips from an experienced event planner and a free checklist.
Meet Your Mentor
Rachella Thomas is an award-winning event producer with more than 26 years of experience delivering major events. Her work includes the Australian Open, Commonwealth Games Queen’s Baton Relay, Melbourne Food & Wine Festival, and other renowned large-scale events and festivals.
Rachella founded Event Kit, where she turns decades of professional event know-how into practical tools for event planners worldwide.
Learn More → ABOUT
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Description
Event Planning Essentials Kit
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Event planners and professionals who want a complete, proven system to plan and manage an event from start to finish. This is Event Kit’s signature complete event-planning framework.
Helps you:
Manage an event's moving parts in one organized system, with professional templates for initial planning, coordination, and booking through to the day of the event and post-event.
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EXCEL
• Event Budget
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• 13 Strategic Questions for Better Events
• Essential Event Terms Glossary
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• Event Run Sheet User Guide
• Event Ticketing Pricing Guide
• Event Venue Bookings 10-Step Guide
• Event Venue Selection Cheat Sheet
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• 90 Post-Event Survey Questions
• Event Brief
• Event Contact List
• Event Kit Checklist
• Event Risk Assessment Matrix
• Event Sign-in Sheet
• Event Signage Installation Checklist
• Post-Event Debrief Report
• Public Event Permit Checklist
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
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Read full Template License
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In one purchase, you get the entire Event Kit collection! All 150+ templates, tools, and guides are packed into ready-to-use event planning kits, built on 26+ years of real event experience by award-winning event producer Rachella Thomas.
A conference enquiry today. A gala brief tomorrow. A client asking whether you can manage their exhibitors too. Have the tools ready for the work you want to win, with editable documents you can make your own and use across your events.
Description
Event Planning Pro Pack
Designed for:
Event agencies, consultants and professionals managing multiple clients, projects and event types who want a comprehensive library of proven planning tools.
Helps you:
Buy once. Be ready for whatever lands next. Build a professional event-planning system you can use across different clients and event types, without creating documents and processes from scratch.
What’s included:
• Essentials Kit
• Conferences Kit
• Trade Shows Kit
• Gala Events Kit
• Weddings Kit
• Festivals Kit
• Risk Management Kit
• Volunteers Kit
• Sponsorship Kit
• Event Planning Business Kit
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Feel proud on conference day.
There’s something satisfying about watching a room fill for an event you’ve planned. The speakers know their cues. The breakout rooms are ready. The program you spent weeks pulling together is happening around you. You’ve done it. Get a head start on your conference planning with ready-to-edit tools for budgets, speakers, schedules and logistics, plus practical guidance to help you think through the details. Give yourself more time to bring it all together—and more reason to enjoy seeing it happen.
Description
Conference Planning Kit
Designed for:
Conference organizers, associations and corporate event teams planning professional conferences, meetings and business events.
Helps you:
Manage conference schedules, speakers, travel, budgets, logistics and event-day delivery with a proven set of professional planning tools.
What’s included:
EXCEL
• Accommodation and Travel Logistics
• Conference Cue Sheet
• Event Budget: Conferences
• Event Delivery Plan
• Event Plan Timeline: Conferences
• Event Run Sheet: Conferences
• Event Signage Plan
PDF
• Audio Visual Tips to Improve Your Event
• Event Run Sheet User Guide
• Event Timeline for Conferences
• How to Pick the Perfect Event Venue
WORD
• 7 Pre-Written Emails for Conference Speaker Management
• Conference Program Agenda Schedule
• Conference Showbook
• Conference Work in Progress
• Event Contact List
• Event Courier Label
• Event Kit Checklist
• Event Vendor Contract
• Vendor Event Manual
• Venue Comparison Chart: Corporate
• Venue Inspection Audit Checklist
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Open the doors with confidence.
A hall full of exhibitors. One of you. There’s real satisfaction in seeing everyone set up and ready for business. Get a head start on your trade show with exhibitor manuals, planning schedules, budgets and logistics, plus practical guidance built in to help you think through the details. Give people the information they need—before your phone becomes the event day help desk.
Description
Trade Shows Kit
Designed for:
Corporate event planners and teams managing trade shows, exhibitions, expos and exhibitor activations.
Helps you:
Manage exhibitors, suppliers, budgets, timelines, travel and event logistics with professional planning tools built for trade shows and exhibitions.
What’s included:
EXCEL
• Accommodation and Travel Logistics
• Event Budget: Trade Shows
• Event Delivery Plan
• Event Plan Timeline: Trade Shows
• Event Run Sheet
• Event Signage Plan
• Exhibitor Project Planner
• Site Specifications for Trade Shows
PDF
• Event Run Sheet User Guide
• How to Pick the Perfect Event Venue
WORD
• Event Contact List
• Event Courier Label
• Event Kit Checklist
• Event Vendor Contract
• Exhibition Showbook
• Exhibitor Event Manual
• Exhibitor Invitation Email
• Exhibitor Invitation Proposal
• Vendor Event Manual
• Venue Comparison Chart: Corporate
• Venue Inspection Audit Checklist
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Bring that festival feeling to life.
It started with “let’s put on a festival.” Now you have permits, power requirements, vendors, stage schedules, and a field that needs to become an event site. Get practical planning templates and tools built for festivals and public events, plus guidance to turn the big idea into a detailed plan you can actually deliver.
Description
Community Festivals Planning Kit
Designed for:
Festival producers, community event organizers and event planners managing large-scale, public and outdoor events.
Helps you:
Manage budgets, permits, suppliers, programming, production and event-day logistics with professional templates built for community festivals and public events.
What’s included:
EXCEL
• Event Budget: Public Events and Festivals
• Event Delivery Plan
• Event Entertainment Bookings
• Event Equipment and Supplier Bookings
• Event Plan Timeline: Festivals
• Event Production Schedule
• Event Run of Show
• Event Signage Plan
• Site Specifications for Festivals
• Stage Program Plan
PDF
• Event Brief Writing Guide
• Event Timeline for Small Festivals
POWERPOINT
• Outdoor Event Site Map
WORD
• 12 Pre-Written Emails for Planning Public Events
• Event Brief
• Event Contact List
• Event Kit Checklist
• Event Management Plan
• Event Site Safety Checklist
• Lost Child Checklist
• Lost Property Logbook
• Outdoor Venue Audit Checklist
• Public Event Permit Checklist
• Vendor Event Manual
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Let the guests wonder how you pulled it off.
There’s a quiet satisfaction in watching your guests enjoy the glamorous night you’ve created. Behind it are seating plans, award cues, dinner service and a speech that absolutely must finish before dessert. Get gala-specific budgets, run sheets, cue sheets, and guest planning tools, plus practical guidance to help you coordinate the details behind a night that looks effortless. Our templates save you from endless searching and troubleshooting—and give you more reason to look forward to event day.
Description
Gala Event Planning & Awards Kit
Designed for:
Event planners producing gala dinners, awards nights, fundraising events and formal functions.
Helps you:
Keep every cue, course and celebration on schedule. Plan budgets, guests, seating, catering, stage programs and event-day delivery with professional templates built for gala and awards events.
What’s included:
EXCEL
• Awards Event Cue Sheet
• Banquet Event Order Catering Costs
• Event Budget: Gala Events
• Event Plan Timeline: Gala Events
• Event Run Sheet: Gala Events
• Event Signage Plan
• Guest List and RSVP
• Guest Seating Chart
• Stage Program Plan
PDF
• Audio Visual Tips to Improve Your Event
• Event Run Sheet User Guide
• Event Timeline for Gala Events
• Mood Board Strategy for Events
POWERPOINT
• Creative Event Plan Pitch Deck
WORD
• Awards Program Agenda Schedule Guide
• Banquet Event Order
• Event Contact List
• Event Kit Checklist
• Event Plan for Special Occasions
• Event Planning Questions for Functions
• Special Occasion Full Service Quote
• Venue Comparison Chart: Functions
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Lose the panic. Keep the butterflies.
The vows, the laughter, the look on their faces when it all comes together. You want room to take those moments in. Behind them are suppliers to brief, guests to seat and timings to bring together. Get wedding-specific budgets, run sheets, sample schedules, guest-planning tools, plus built-in practical guidance. Keep the details somewhere more reliable than your head. Give yourself space to be present on the day.
Description
Wedding Planning Kit
Designed for:
Wedding planners, event professionals and venues planning and delivering weddings and private celebrations.
Helps you:
When perfection feels non-negotiable. Manage budgets, timelines, guests, seating, catering and wedding-day logistics with professional templates built for smooth event delivery.
Included in this product:
EXCEL
• Banquet Event Order Catering Costs
• Event Budget: Weddings
• Event Plan Timeline: Weddings
• Event Run Sheet: Wedding Day
• Guest List and RSVP
• Guest Seating Chart
• Wedding Project Planner
PDF
• Audio Visual Tips to Improve Your Event
• Event Run Sheet User Guide
• Event Timeline for Weddings
• Mood Board Strategy for Events
POWERPOINT
• Creative Event Plan Pitch Deck
WORD
• Banquet Event Order
• Event Contact List
• Event Kit Checklist
• Event Photographer Contract
• Event Planning Questions for Functions
• Venue Comparison Chart: Functions
• Wedding Day Sample Schedules
• Wedding Planner Booking Form
• Wedding Planner Contract
• Wedding Planner Services Proposal Quote
• Wedding Venue Selection Checklist
• Weddings Simple To-Do Checklist
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Have an answer when “what if” happens.
Your brain has already imagined half a dozen ways things could go wrong. Give those worries a structured next step with risk assessments, planning checklists, emergency scripts, and incident-reporting tools. Practical guidance helps you identify what needs attention and document how you’ll manage it—so you can approach event day knowing you’ve thought ahead.
Description
Event Risk Management Kit
Designed for:
Event planners and professionals responsible for risk assessments, safety planning, emergency procedures and incident management at events.
Helps you:
Plan for the worst. Hope for the best. Identify, assess and manage event risks with professional templates for risk assessments, safety controls, emergency planning and incident reporting.
What’s included:
PDF
• Event Risk Management Guide
• Key Risks for Public Events and Festivals
POWERPOINT
• Event Volunteer Safety Briefing Presentation
WORD
• Emergency Announcement Scripts
• Event Incident Report
• Event Management Plan
• Event Risk Alcohol Safety Checklist
• Event Risk Assessment Matrix
• Event Risk Controls Checklist
• Event Risk Management Plan
• Event Risk Planning Checklist
• Event Risk Pre-Open Checklist
• Event Risk Stage Safety Checklist
• Event Site Safety Checklist
• Lost Child Checklist
• Lost Property Logbook
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
You deserve professional backup.
“Happy to help!” Brilliant. Now what? A team of willing volunteers can make all the difference—but organising their roles, rosters, and first shifts is another job on your already full list. Get recruitment, communication and briefing tools to give your volunteers a clear place to start, without building the whole volunteer program yourself. Help them arrive ready to contribute so you can feel the relief of having more hands on deck.
Description
Volunteer Management Kit
Designed for:
Event planners, festival producers and organizations recruiting and managing volunteer teams for events.
Helps you:
Build a volunteer team that’s informed and ready. Recruit, organize and manage event volunteers with professional templates for applications, rosters, policies, communications, agreements and safety briefings.
What’s included:
EXCEL
• Event Volunteer Applications Register
• Event Volunteer Roster
PDF
• Event Volunteer Application Form Guide
• Event Volunteer Management Guide
• How to Build an Event Volunteer Policy
• Recruiting Volunteers for Events
POWERPOINT
• Event Volunteer Safety Briefing Presentation
WORD
• 7 Pre-Written Emails for Event Volunteer Management
• Event Sign-in Sheet
• Event Volunteer Agreement
• Event Volunteer Application Form
• Event Volunteer Attendance Register
• Event Volunteer Certificate
• Event Volunteer Expectations Statement
• Event Volunteer Manual
• Event Volunteer Medical Form
• Event Volunteer Position Description
• Event Volunteer Safety Induction Checklist
• Event Volunteer Safety Induction Register
• Event Volunteer Waiver Form
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Win more sponsors!
You know your event is worth backing. Now give that target company a reason to agree. What do you offer them? How do you package it? And how do you make the pitch compelling? Start with our ready-to-use sponsorship package ideas, presentation template, and easy-to-use tracking tools to keep the sponsors you win organized. Put a stronger offer on the table—and look forward to that yes!
Description
Event Sponsorship Kit
Designed for:
Event planners, producers and organizations seeking sponsors, commercial partners and event funding.
Helps you:
Give potential sponsors a reason to say yes. Create professional sponsorship packages, proposals and agreements that clearly communicate your event’s value to potential sponsors.
What’s included:
EXCEL
• Sponsor Benefits Schedule
PDF
• How to Build Event Sponsor Packages
POWERPOINT
• Event Sponsorship Proposal Deck
• Creative Event Plan Pitch Deck
WORD
• Event Sponsorship Agreement
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
Your dream. Open for business.
Your name on the proposal. Your first client saying yes. An event you’re proud to call your own. That’s what you imagined when you decided to start an event business. Give that ambition a practical foundation with ready-to-use tools for pricing, proposals, contracts, invoices and client meetings, plus guidance to help you put them to work. Build towards the moment “I’d love to do this for a living” becomes “this is what I do.”
Description
Event Planning Business Kit
Designed for:
Freelance event planners, consultants and event professionals starting, managing or growing their own event planning business.
Helps you:
Build the event business you imagined when you started. Run the business behind your events with professional tools for pricing, quoting, client management, project planning, finances and day-to-day operations.
What’s included:
EXCEL
• Client Income Tracker
• Day Rate Calculator
• Event Budget Client Presentation
• Event Planning Gantt Chart
• Event Project Fee Estimator
• Event Services Quote
• Event Services Tax Invoice
• Event Team Work in Progress
• Project Management High Level
• Project Planning Calendar
PDF
• 5 Simple Ways to Get More Clients
• Annual Event Business Checklist
• Event Manager’s Task Planner
• Event Services Fee Pricing Guide
POWERPOINT
• Event Management Service Proposal
• Event Services Pitch Proposal Deck
WORD
• 20 Pre-Written Emails to Win More Clients
• Client Reverse Brief
• Event Photographer Contract
• Event Services Contract
• Event Team Meeting Agenda
• Event Team Meeting Minutes
• Event Vendor Contract
• Photograph Release Form
• Post-Event Client Debrief Report
• Wedding Planner Contract
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License
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Designed for new event planners who want a professional starting point without building every document from scratch.
Helps you:
When you’re new to events or just an occasional event organizer.
What’s included:
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• Event Budget
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• Event Run Sheet
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WORD
• Event Brief
• Event Risk Assessment Matrix
Plus:
• Built-in planning tips and guidance notes
• AI prompts to help you work faster
Pairs well with:
Any collection in the shop. There's no wrong combination — grab what fits your events and build from there.
Note: This is a digital product. No physical item is shipped.
Customer Service
Within a few minutes of purchase, you’ll receive an email with a link to download your files. The download link expires after 24 hours. If you can’t find the email, please check your Spam or Junk folder.
Need help getting started?
Notes and instructions are built into our templates to give you structure, guidance and practical real-life examples. These are not blank templates. They’re designed to guide you as you use them.
Still got questions?
Template Manual
FAQs
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Template License
Event Kit templates are licensed for use by one business or sole operator. You can edit, customize and reuse them across every client, event, and project your business handles. Add your own branding, update colors and fonts, remove sections you don't need, and adapt the content to suit you.
Read full Template License