Free Run Sheet TemplateGet a free Run Sheet that actually runs the event.
Download a professional Event Run Sheet template. Yours to customize, use and reuse for free.*
*Enter your email, and we’ll send a free sample run sheet template and user guide straight to your inbox. As a member, you’ll also receive occasional updates, special offers and 20% off your first purchase!
WHY YOU’LL LOVE THIS TEMPLATE
Built from real events, not theory.
Not all Run Sheet templates are equal. That’s why I’m giving you the same professional Run Sheet Template I’ve developed over 26+ years of planning and delivering real events, with the structure you need to keep the day moving. And it’s free!
Know what's happening.
See the whole event in one place, from venue access and supplier arrivals through to speakers, catering, AV and final pack-down. A clear Event Run Sheet helps you see how the day fits together and spot gaps before they become problems.
Know who's responsible.
Give your team, suppliers and stakeholders clear responsibilities, contacts and the information they need to do their part. Everyone knows who leads each activity and who to contact when something changes.
Know what happens next.
Stay one step ahead with a clear sequence of timings, tasks and event-day activity. Your Run Sheet becomes the working schedule your team can follow, without relying on memory or figuring things out as the event unfolds.
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I was very impressed... templates were easy to follow, edit, and use right away. Saved me a lot of time not having to create my own. Would definitely recommend to any new or experienced event planner.”
You get more than a timeline.
You’ll get a professional Event Kit Run Sheet template, PLUS a Run Sheet User Guide and a bonus guide: 13 Strategic Questions for Better Events. No more scrambling; everything you need is in one place.
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The Event Run Sheet Template provides a clear timeline for the day, keeps your team on track, and helps ensure important details don’t fall through the cracks. Suppliers, staff, speakers, volunteers and contractors all need to know where they need to be on event day.
Whether you’re planning a corporate event or a community festival, this run sheet is one of the most valuable planning tools you’ll use.
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Event Run Sheet Template (Excel)
A fully editable Excel template with built-in content, notes and practical prompts. Ready to use, and yours within minutes.Event Run Sheet User Guide (PDF)
New to events? We’ve written a step-by-step guide to help you get the most out of your run sheet template.13 Strategic Questions Bonus Guide (PDF)
A practical guide with strategic planning questions to help you clarify your event’s purpose, direction and key decisions before the logistics take over. -
✓ First-time event planners
✓ Marketing and communications assistants
✓ Event coordinators and venue staff
✓ Freelance event professionals
✓ Event agencies and production teams
Hey, I’m Rachella. An award-winning events producer turned process-obsessed template designer.
I never expected to get into event template design, but after years of working with clients and searching for tools I couldn't find, something shifted. Inspiration struck—I had to figure out how to create what they needed.
Fast forward 26 years and 150+ event planning tools, and I'm still in love with sharing a practical event framework other event planners are hunting for but can't seem to find.
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