What to Pack in your Wedding Planner Event Kit
Despite months of planning, anything can happen on the wedding day. The wedding planner’s emergency kit is your prepared-for-anything equipment toolkit.
Pro Tip: Bookmark this article and create your own shopping list.
What is the Wedding Day Event Kit?
The wedding day event kit is essentially the event planner’s emergency kit. It’s your prepared-for-anything equipment toolkit. It’s usually a collection of small equipment and supplies that you might need to deal with minor situations and incidents at your event site.
It’s worth noting that emergency kits vary across sectors of the events industry. It also depends on where your wedding is held (e.g. marquee in a park versus an indoor reception centre) as to what you might need to pack, but we recommend taking a look at what hire or styling items you have planned for your set up and pack anything you may need to fix/mend/solve any issues that could arise.
For outdoor events you are likely to find heavy-duty items such as trolleys, hammers and even bags of sand. Whereas for indoor weddings, the wedding day event kit is usually filled with styling and bride items such as make-up, pins and emergency clothing repair equipment.
In this article, we give you our go-to list of items for a basic wedding day event kit.
💡Pro Tip: Every event planner will have a slightly different collection of items in their kit and maybe a slightly different name for it, and that’s fine. Do whatever works for you! It’s all about knowing the requirements of your specific event and thinking about what you might need.
Start with the Container
When creating your event kit, the first thing you should do is get a container.
What do we use at our event agency? We have 45-litre/12-gallon plastic storage containers that we keep constantly stocked. We always keep a couple of extra tubs empty so they are ready to pack with unexpected items during the event set-up.
Size and Style Matters
Consider what you need to carry and the potential weight of your container. You might decide you want one big plastic tub, or perhaps you’re a minimalist and prefer a backpack that you can carry easily to various venues. The more you add, the heavier the container so, if you opt for a large container, make sure you get one with wheels!
We recommend you try to find the sweet spot with size and weight. Get a container that is large enough to hold everything you might need, but not so large that you can’t lift it when it’s full.
Remember to bookmark this article and refer back to it when you create a shopping list for your own event planner’s emergency event kit.
Wedding Day Event Kit Shopping List
Essential Items
▢ Office stationary - pens, scissors, and note pads etc Buy
▢ All different kinds of tape - GAFFA, double-sided, velcro etc Buy
▢ Batteries - various sizes etc Buy
▢ Clipboards and folders - enough for staff and volunteers etc Buy
▢ Cable ties/zip ties and scissors/box cutter knife etc Buy
▢ Electrical items - flash drives, phone chargers, laptop etc Buy
▢ Basic cleaning supplies - hand-wash, surface spray etc Buy
▢ Building tools – hammer, pegs, screw driver set, wrench etc Buy
▢ Hooks, chalk, cable ties, thin wire, fishing line - variety of sizes
▢ Ribbons - variety of sizes and colours (including white)
▢ Event paperwork – banquet event order, guest list, wedding run sheet, contact lists, seating chart, etc Buy
Personal-Care Items & Snacks
▢ Aspirin
▢ Mints, chewing gum
▢ Tampons
▢ Deodorant
▢ Granola/muesli bars/ your favourite snacks
▢ Bottled water
▢ Beauty items - brush, comb, bobby pins, hair ties etc
▢ Sunscreen and insect repellent
Basic Incident Response
▢ First Aid Kit Buy
▢ Hazard/safety tape Buy
▢ Torch, mini flash lights Buy
▢ Megaphone/loud speaker and whistle Buy
▢ High Viz vests and warden hats Buy
▢ No Entry/Danger/Slippery Floor signage Buy
▢ Safety cones or bollards Buy
▢ Personal protective equipment e.g. gloves and masks Buy
Featured Event Collections
Which Templates are Right for You?
When it comes to choosing your event planning tools, remember to choose templates that best align with your event requirements, and your unique needs and style of event planning. Always choose the right event templates for you.
With Event Kit, you get access to our library of over 150 ready-to-use event templates and tools made for easy event planning. Event Kit templates are designed to help you streamline your processes, stay organised, and deliver remarkable events.
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